Marine Corps Child Care Assistance Program
Like most working parents, military parents also need high-quality Child Care that also fits in their budgets. However, military families also must deal with a few other variables, such as having to deal with deployments, unconventional work schedules, and having to move their families frequently. All these aspects of military life can make both flexible and affordable Child Care quite tricky.
The Marine Corps Child Care Assistance Program that’s administered by Child Care Aware® of America (CCAoA) can aid in helping members of the Marine Corps obtain military Child Care subsidy for Child Care in their communities if they’re unable to access care on their installation.
*Please note currently there is a waitlist for community Child Care fee assistance. All Marine Active Duty, Reserve Active Duty Sponsors who are interested in placing their child on the waitlist must follow the steps below.
- Create a profile on MiltaryChildCare.com. If you do not make a profile, then your child will not be added to the waitlist.
- It’s a must that all Marine Sponsors that live within 15 miles or 20 minutes of an installation Child Development Center or Child Development Home Program make an active request for care in their house profile located on MiltaryChildCare.combefore enrolling in fee assistance.
- Please fill out the form below to begin the process of being placed on the Marine Corps waitlist for community Child Care fee assistance. Once you’ve filled out the form and hit the submit button, you will then be sent to the account portal. After you have completed the CCAoA Child Care fee assistance account, you will then receive an email notifying that your family has been placed on the waitlist.
*For verification purposes please upload a screenshot copy of your active MiltaryChildCare.com household profile to your CCAoA fee assistant account.
What Child Care Fee Assistance Programs Are Available?
Military Child Care in Your Neighborhood (MCCYN)
For the families of Active Duty Marines, the MCYYN program provides fee assistance for families who are not capable of accessing installation sponsored Child Care.
For Child Care Providers to meet MCCYN requirements, they must be accredited by 1 of the approved national accreditation agencies listed below:
- National Association for the Education of Young Children (NAEYC)
- National Accreditation Commission (NAC)
- National Early Childhood Program Accreditation (NECPA)
- Cognia–NCA/SACS/NWAC (formerly AdvancED)
- Child Care Centers pursuing national accreditation through the Self-Study process
* Please note the agencies that are listed above are the only approved national accreditations that will be accepted for the military fee Child Care assistance programs.
For family Child Care providers to meet MCCYN requirements, they have achieved the following:
- Child Development Associate (CDA) credential awarded by the Council for Professional Recognition
- An Associate degree or higher in Early Childhood Education or Child Development
- National Association for Family Child Care (NAFCC) Accreditation
How is My Child Care Fee Assistance Calculated?
The Military Child Care fee assistance provided for Military Child Care for families of active duty Marine Corps is determined by calculating the difference between the monthly fee of the community Child Care, and the DoD parent fee for similar Child Care services based on geographic and income category. (This amount shall not go over the program’s provider cap for a family’s location and type of care needed)
If your family chooses to use a provider who charges over the maximum provider cap, then you are responsible for paying their DoD parent fee, and any additional provider cost that’s outside their known cap. However, if the difference in price of the community Child Care provider’s fee, and the DoD parent fee is under $25 per month, then you will not be awarded a monthly fee assistance reimbursement. Also, if your child is enrolled in full time Child Care and your spouse works or is in school part-time, then your family will only qualify for a reduced amount of the full time Child Care assistance rate.
Please note that the DoD parent fees that are used to calculate assistance for this program are based upon DoD sponsored Child Care services that are similar. This means that these fees will not always match the precise amount that a family would typically pay for Child Care at an installation sponsored Child Care Development Center or Child Care Development Home.
Military families that are living within the known high-cost installation areas will be calculated using the high-cost parents fees and the high-cost provider caps. All other military families that reside outside of the high coast installation areas will be calculated using what is called the basic parent fees and basic provider caps.
What Child Care Supporting Documents Do I Need?
When space opens in the fee assistance Child Care program for your child, CCAoA will inform you immediately regarding what the next steps are in the application and eligibility process. Please wait for CCAoA to notify you before submitting any supportive application documents. Documentation that you need to show for proof of eligibility for military Child Care fee assistance may differ by program. Here’s a list of required documents that are commonly used.
Self-Certification Form: This document is used for children listed on the application, or you will need a copy of each child’s birth certificate. Children that are eligible for fee assistance must be listed as the legal dependent in their sponsor’s DEERS. (PDF)
Employment Verification Form: This form pertains to parents that are not married living in the same household or parents sharing custody of the child, and must be filled out if the spouse/non-military are not able to provide pay stubs verifying they are working at least 32 hours per week. Their supervisor must complete the form for a 60-day approval period until the spouse/non-military parent can provide one month of pay stubs. (PDF)
If your spouse/non-military parent is in school, they must submit a schedule verifying that they are enrolled with a minimum of 12 credit hours if they undergraduates and 9 hours at the graduate level. Their schedule must include their name, the institution name, number of credits enrolled for, and the time of the current semester.
Looking For Work Form: If your spouse/non-military spouse is in the process of looking for work they must fill out this form in order to receive a 90-day certification (one-time only) and want to take advantage of this approval period. (PDF)
LES: A current copy of Marine Sponsor’s LES dated within the last 90 days will need to be submitted.
Military Orders: All Marine Sponsors that are activated to full time duty from, the Reserves, and Marine Sponsors must supply military orders. These is required of Deployed and Activated Reservists as well
Installation Child Care Request Form: This form must be competed and returned for your application to be processed. (PDF)
*Be advised that all families residing 15 miles or 20 minutes of an installation sponsored Child Care is required to have an active request for Child Care at the program if they are wanting to apply for Child Care assistance or is w anting to change their Child Care provider. Please visit Militarychildcare.com to make your requests for Child Care at an installation Child Development Center or Child Development Home if needed. This a must despite the Sponsor’s active duty/employment status, as well as the installation’s possible inability to accommodate your family’s particular Child Care needs.
If you have been denied or have not replied to an offered Child Care space at either a Child Development Center or Child Development Home within the past year, you will not be eligible for monthly Child Care fee assistance. It’s a must that all Child Care placement concerns that you have that’s related to hours of operation, commuting difficulties, transportation for school age children, as well as any special needs must be reported to the time of your online request in the “Comment” or Inclusion Action Team” section of the application. Filling out this section will aid in the programs being able to determine if they can offer your family a feasible Child Care option.
Provider Documents: For Child Care providers to be eligible for the Child Care assistance program a Child Care license is required, a state inspection report that’s been dated within the last year, and a satisfactory employee background check for all staff, a completed provider fee assistance application, and they must meet any extra high-quality accreditation criteria. Until the selected Child Care provider meets all the program eligibility requirements, your application for military Child Care fee assistance will not be processed.
Child Care Forms That Are Frequently Requested
Information Update Request Form (PDF)
Schedule of Care Form (PDF)
Change of Provider Form (PDF)
Parent User Licensing Agreement Form (PDF)
Provider Fee Assistance Application (only required for Providers who have not previously participated) (PDF)
Provider W-9 (PDF)
EIN Instructions (PDF)
Provider Rate Verification Form (PDF)
Marine Corps Child Care Fee Assistance Policy Updates, Payment Policies and Payment Calendar
From time to there will be updates to policies and eligibility for the Marine Corps Child Care Assistance Program. You can find policy updates here.
Please click the links below for copies of the Payment Policies and Payment Calendar
Marine Corps Fee Assistance Payment Policies (PDF)
Marine Corps Payment Calendar 2019-2020 (PDF)